How do I attach and access files on Simpplr?

Add files to content

The easiest way to add files to your intranet is to attach them when creating a piece of content. You have several options to choose from depending on the file storage integration you're using with Simpplr. For example, Google MyDrive files can be added to content if the site is connected to Google MyDrive and the user has their account connected.

You can also upload files from your computer.

When searching for files or attachments to add from your intranet, your search results will include content you have access to.

 

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View files

To view the files linked to your Simpplr site, go to Files from the site dashboard.

 

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In Files, you’ll see your site’s folders. Click a folder to view its files. If you’ve integrated file storage software, the folders you linked will also be listed here.

 

Add files to feed posts

Via File Manager, any integrated files accessible to the user can be added to feed posts (excluding the file's shortcuts) from within the linked folder.

 

Remove files

You can remove files by going to the content the file was originally linked to and clicking the X next to the file. Or you can click Delete file from the Files tab in the site.
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Link and create folders

If your site has integrated file storage, like OneDrive, you may see these options in the Files tab:

  • Link OneDrive folder
  • New folder

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In the example shown above, clicking Link OneDrive folder will link a new folder from OneDrive to the site. You’ll be prompted to select the document library.

Clicking New folder will create a new OneDrive folder. This folder will be created directly in your OneDrive, not in Simpplr. You’ll be prompted to enter a folder name.

Note:

Only Site owners and managers can create new folders in the site root folder. Deleting files and folders must be done in directly in the integrated file storage, not in Simpplr. 

 

Upload files

Under the site search bar, you’ll see the option to drop in files or Select from your computer. Here, you can drop files you’d like to upload to the site.

If you click Select from your computer, you’ll be prompted to search your computer for the file you want, and click Open to upload.

 

File options

Under Options, each file has a dropdown. Here you can interact with the file in several different ways, like downloading the file, sharing it, or (if applicable) viewing the file in its linked storage account.

 

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Note:

If you click New version, it’s strongly recommended that you keep the same file type for the new version of the file. Changing the file type in a new version may alter the look and formatting of the file.

You can also move files between linked folders. You’ll be prompted to give read/write access to the folder you’re moving. 

 

File details screen

Clicking on a file in a post or in the Files tab of your site will bring you to the File details screen.

 

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This screen gives you many of the same options as the Options dropdown in the Files tab. You can:

  • Like the file
  • Favorite it
  • Share it
    • You can share files with public and private sites. If you share a file to a private site, it will only be shared to the feed of that private site. If you share it with a public site, you’ll have three sharing options:
      • Followers
      • A user
      • Another site
  • (If applicable) view the file in its linked storage account
  • Version history
  • Add new version
  • Download it

Note:

The share option in the file options menu and file details page will be hidden if feed mode is not set to Timeline, comments on content and feed posts.

 

Search for files

You can search for files using the search bar in the top left. Search results will include files contained in pages, files uploaded to a Simpplr site, and files linked to a Simpplr site from file storage. 

Files in your feed

You can open and download files directly from pages in your feed, if the page has a file attached. If the file is linked to a storage account, like Google MyDrive, you’ll need to make sure that file storage software is connected to your account before you can access the file. 

You’ll get results from all sites you have access to and can upload those files. 

You can attach files from any file storage account integrated with your org. 

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