Note:All notifications are editable by End users except for must reads and alerts by email. These are mandatory notifications. App managers can set the defaults for all notifications. To learn how, as well as what each notification setting means, click here.
Visible directly in the header, in-app notifications are split into activity and actionable notifications.
- Activity notifications inform the user of an activity; responding to these types of notifications is discretionary.
- Actionable notifications are persistent and require action or input from the user. For example, confirming that they have read a must read or validating content they are responsible for.
In-app notifications related to the same item may be grouped together for clarity. Grouping takes into account whether or not previous notifications have been seen.
In-app notifications can't be configured by the organization or the user. Simpplr defines which in-app notifications to send, and how often they're sent.
All in-app notifications are automated, and consist of every other type of notification.
These email notifications can be actionable or activity. They're sent to a user's email address.
Email notifications can be sent for each individual action as it occurs (immediately) or summarized in a single daily email (summarize daily). Emails are sent at midnight of the timezone of the account that runs the scheduled jobs.
Email notifications can be configured by the organization (enable/disable and default values) and by the user. However, there are some email notifications that no user has control over. These include system generated emails like scheduler fails and password setup emails for new users.
Note that you may receive an email from time to time from Salesforce. These are powered by Salesforce, not Simpplr. Check out more information on Salesforce emails here.
Must read email
Personalized content email
Event status email
Salesforce email example
Browser notifications can be delivered to a user even while they do not have Simpplr open in their browser.
Browser notifications must be enabled/allowed by each individual for their browser. Users are prompted to allow notifications from the notifications panel in the header and from the browser notifications settings page. If using provisioned hardware/software, your IT department may manage this.
Browser notifications can be configured by the organization (enable/disable and default values) or by the user.
Mobile notifications are delivered using the native (iOS or android) apps. They can be delivered even while the user does not have the app open. A typical example of a mobile notification would be a new email (Gmail app) or a social media (Facebook, Instagram, etc).
Mobile notifications require that the native app be installed and notifications be enabled on their device. Users are prompted to allow notifications when the app is installed. If using provisioned hardware/software, this may be managed by I.T.
Mobile notifications can be configured by the organization (enable/disable and defaults) or by the user.
SMS notifications are delivered using SMS to a user's mobile phone number. SMS notifications require that a user has entered a valid mobile number in their profile page. Either the user or the organization can configure them.
Summaries and digests
These emails are automatically generated by Simpplr. These emails can be:
Summaries & digests email
- Get a digest email of feed posts and activity from sites that you follow
- Frequency options: Never/Daily/Weekly
- For more info, see: What is contained in the Digest email?
Popular content email
- Get a summary email of the most popular content published in sites you follow
- Frequency options: Never/Daily/Weekly
- for more info, see: What is contained in the Popular content email?
- Org specific analytics email is sent to App managers and users with analytics privileges
- Site specific analytics email is sent to Site owners and managers
- Get reports and statistics on employee adoption, engagement, sites and content
- Frequency options: Never/Monthly
Simpplr groups notifications into related sections, adding more information to help users understand what each notification is. This enables users to opt in and out of notifications of their choosing. All of these notifications are available as email notifications, whereas only a subset of notifications are available for SMS.
Org communications are considered critical and their related emails cannot be turned off at app or user level. These are the types of org communications:
- Get notified if important content is marked as must-read and requires confirmation that you have read it
- Get notified if an alert is published which applies to you
Profile & Expertise
- Get notified if someone starts following you
- Get notified if someone adds a new expertise to your profile or endorses you for a new expertise
Replies to my posts or comments
- Get notified if someone replies directly to a post you've made in the feed or a comment you've made on some content
Replies after you
- Get notified if someone replies after you to the same feed post or comment
Replies to a post you liked
- Get notified if someone replies on a feed post or comment that you have liked
Likes your post, reply or comment
- Get notified if someone likes a feed post, comment or reply that you've written
Shares your post
- Get notified if someone shares your feed post
Mentions or posts to you
- Get notified if someone @mentions you in a feed post, comment or reply or posts directly to you
- Get notified if a request you made to join a site has been approved
- Get notified if an important message has been added to content in a site that you follow
Knowledge content validation
- Knowledge content requires validation periodically to ensure content remains correct. These are notifications for when content you manage requires that you review and validate to remain published
Knowledge content expiration
- Knowledge content requires validation periodically to ensure content remains correct. These are notifications for when content you manage has been unpublished due to expired validation
Comments on my content
- Get notified if someone comments directly on content that you authored or have notifications enabled for
Likes or shares on my content
- Get notified if someone likes or shares content that you authored or have notifications enabled for
- Get notified if content you have submitted is either approved or rejected
- Get notified if a user has provided 'Not useful' feedback on content that you authored or have notifications enabled for
Updates and invites to events
- Get notified if you are invited to an event, or if an event you organize or attend is updated. (Always sent per-event)
- Receive a confirmation email if you successfully RSVP’d to an event. (Always sent per-event)
- New responses to events
This section is only displayed to App managers, Segment managers, Site owners and Site managers (not Content managers).
- Get notified if an event you organize receives new responses. (Always sent daily)
- Get notified if a user requests access to a site that you manage
- Get notified if a user submits content to a site that you manage
- Get notified if a subscription is created for a private site that you manage which requires approval
This section is only displayed to App managers and Segment managers.
- Get notified if a subscription you created for a private site is approved or rejected
Actionable notifications (all public sites)
- Get notified about all actionable events occurring in public sites (if enabled, in-app notifications will be sent as well as emails)
Content feedback (public sites)
- Get notified about all "Not useful" feedback provided in public sites (if enabled, in-app notifications will be sent as well as emails)
Content notifications (all public sites)
- Get notified about all content notifications being sent in public sites (if enabled, in-app notifications will be sent as well as emails)
Most of the in-app notifications we send are the ones above but there are a few additional ones.
- App managers will get a monthly in-app notification of the adoption percentage for that month
Made you author
- You'll get an in-app notification if you are made the author of a currently published item of content
Published on your behalf
- You'll get an in-app notification if content is published on your behalf
Enabling and disabling notifications as an End user
To enable or disable notifications as an End user on Simpplr:
- From your profile image, go to Profile & settings > Edit profile & settings and go to the Notifications tab.
- Here you can set which notification types you do/do not want to see. You can also decide how often you want your notifications to come in; either immediately, or all at once through a daily summary. Once you've configured the settings you want, scroll down and click Save.
Enabling default notifications as the App manager
To set org-wide default notifications:
- From your profile image got to Manage > Manage application, then go to the Defaults tab. Here you can choose what types of notifications your employees receive.
- Remember, individual users can always change their notification types. App managers however, can always overwrite notification settings for all users by scrolling to the bottom of this page and clicking the button.
To learn more about controlling default notifications as the app manager, click here.